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Monday, September 20, 2010

A Team Effort

Recently I was privileged to assist my good friend Jubilee Lau in the coordination of an amazing wedding celebration at City Hall in San Francisco. Each and every guest at the wedding could not help but be overwhelmed by the elegance, beauty, personalization and complexity of this celebration.

The Rotunda was the location for the wedding as well as for dinner. Lavender carpet was installed just for the wedding. The centerpieces and column decorations topped 10 feet tall...everything was magnificent!

The guests were welcomed into the Thai-themed cocktail hour, by 2 carnation encrusted elephants, a shower of orchid blooms and a silver stone pond with giant water lilies..all created for this event by Nancy Liu Chin Design.

A Food Court, inside the dancing/lounge area, offered guests a Sushi Bar, a Patisserie, an Espresso shop, and of course, a Pub!

The Stage and custom-designed dance floor occupied the other end of the lounge/dancing area, which was not opened until after dinner, as a special surprise for the guests.

So what does it take to produce an event like this?

I can only speak for the logistics team, who assisted Jubilee, but all 10 of us were involved for weeks before the event in discussing the details of the event, having walkthroughs at City Hall, as well as sharing meals together to fine tune each area of the wedding day from the logistical side: load in and break down, entertainment, coordination of the events of the day itself, transportation, assisting family members, communication with hotels, etc.
We each had our roles, and because everyone on the team was an experienced wedding professional, Jubilee could focus on the big picture, knowing we would carry out what had been assigned to us, and contact her immediately if something unexpected came up which needed her input.

Five of our team members going down the elegant stairway from the rotunda, during our walk through at City Hall 10 days before the wedding.

Our dinner after the walk through, used as a social and work time; we were able to get to know each other better as we discussed our responsibilities in greater detail.

Behind the Scenes: This is the Food Court in process:

Setting up the head table took a huge team!

The Dining area and Ceremony Site almost guest ready!

After 3 full days of setup by fantastic SF vendors including Enhanced Lighting, McCall's Catering, Blueprint Studios, Gloria Wong Design, Wildflower Linen, and a support staff of over 100 people...we are ready to open the doors for the guests!

The guests have arrived and are finding their escort cards. This tree was designed to replicate a tree that would grow in Thailand.

The guest tables are set and ready! Let the celebration begin!!!

Jubilee in the midst of our setting up the Head Table...she seemed cool, calm and trusting her team to take care of all the meticulous plans she and Gloria had been working on for almost a year to bring their clients dream into reality!

Congratulations, Jubilee! Thanks for including me in your team!

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